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Wix and MailChimp: Importing Contacts (PLUS Gmail contact list importing, labels and more)

WIX and Malichimp featured image
WIX and MailChimp are two of the most popular platforms around. Image credit: Austil Distel

Why take time to understand how to integrate Wix and MailChimp? Well, Wix offers so much potential and so easy to use it pays to make sure you are getting the most from this powerful tool.

Almost anyone can use WIX, especially with help from the likes of YouTube tutorials and WIX support, such as forums and the WIX help center. In fact, very little technical skill is required to make a professional website.

At ProfileTree our web design service includes WIX web builds, as well as sites using other tools like WordPress.

That’s why we’re proud to offer free guides to using both platforms. In the video below we explain how to import and export contacts on WIX, what contact labels are on WIX and also how to use MailChimp to connect to your WIX contacts more effectively.

How to Add Contacts into Your WIX Website

We’ll start with importing and exporting contacts.

Importing contacts into your WIX site is easy. First of all you need to know how to access your contacts within WIX. To access this you need to be signed into your WIX account. Once signed in you will see a dashboard, one like the one below.

Within the dashboard you will see a left-hand sidebar that includes features such as blog, if you have one, marketing tools, and settings. Contacts & CRM are also found here. Check out this example below.

Wix and mailchimp screenshot 1
First, head to Contacts and CRM. Image credit: WIX

By clicking, features such as Inbox, Form Submissions, Invoices and some others can be found here. You will also find Contact List which is the feature we’ll need today.

Once Contact List is selected, you will find the list of contacts on your site that have already been added. If no contacts have been added you should just see your own account within the contact list.

WIX and Mailchimp screensot
Next, press New Contact. Image credit: WIX

The next step to manually add a contact is to click on the ‘New Contact’ button to the top right of the dashboard This is circled in red in the above screenshot. A pop-up box should appear and this is where you can add a new contact.

Fields already included within the pop up box include:

  • Name,
  • Email,
  • Phone and Address.

There is also the option to add a custom field to the contact.

Additional fields are ideal for company contacts as you can add fields for:

  • A contact’s position,
  • Their company,
  • Website,
  • Addresses.

To add a new field to your contact, go to ‘Add New Field’ at the bottom left hand corner of the pop up box. Once you have filled in your client’s details, click Save.

Once saved, the contact should show automatically in your contact list.

Once a contact is added, you can click on the contact within the list and a right side-bar will appear. Within this side-bar you can:

  • Edit the contact,
  • Add notes about the contact,
  • Add attachments to the contact,
  • Add tasks and reminders for this contact.

How to Import Contacts Directly from Gmail

Connecting and importing contacts from Gmail is also just as easy as adding a new contact.

Beside the Add Contact button, shown in the screenshot above, there is a More Actions drop-down. This drop-down includes features such as:

  • Manage Custom Fields,
  • Privacy & GDPR,
  • Manage Labels
  • Import Contacts,
  • And more.

When importing contacts you will have two options:

  1. Import from Gmail,
  2. Import using a CSV file.

Just click on the Gmail option. The button will forward you to your Google accounts. Choose the right account for you, your business or your personal account.

Once you have clicked on the right account, allow permissions for WIX.

A popup will appear with the number of Gmail contacts you have, and how many you wish to add to your WIX account. There is also an option to tick a box to set the contacts import as subscribers.

This means all of these contacts would then receive any marketing communications from your site. However, remember they have to give their consent for this. Once you’re ready to add your contacts, click import to finish. Proceed with caution as this imports all your Gmail contacts.

Each site on WIX can have up to 200,000 contacts.

How to Import a Group of Contacts from Your Email

If you wish to import a group of contacts, you will need to export your contacts as a CSV file and then import this file to your WIX site.

To do this you will need to export the contacts from your Gmail.

This also works with other email hosts such as Yahoo and Outlook. When doing this make sure every contact has at least one of the following: a phone number, an address or an email attached. Otherwise it will not export.

The first step to exporting the contacts you want, is to go to your contacts on your Gmail. To do so click the Google Apps drop-down in the top right corner of your email. Find the contacts app and click. It will bring you to your list of contacts.

It may not show contacts depending if you have your phone contacts linked up with your account.

Next, whilst in the contacts menu, click on the more drop-down. You will find it in the top left corner.

The drop-down will include:

  • Import,
  • Print,
  • Restore,
  • Contacts,
  • Others.

You will also find Export. Click on export and a popup box will appear.

WIX and Mailchimp Gmail screenshot
Choose the group of contacts you'd like to export. Image credit: Gmail

Once using the popup box you have a choice of which contacts to export. There are three options which include:

  • The Group,
  • Selected Contacts,
  • All Contacts.

You want to choose The Group. This has a drop-down itself, showing all the groups you’ve created.

Choose the group you wish to export.

You can also choose which file format to export your contacts in. The one you want is the Google CSV format. Click export and the list will start to download.

To import the file, complete the same steps as before but instead of choosing a Gmail account to import your contacts, select the CSV file. Click upload and find the right document within your device’s documents and open it.

Click Import and there we have it. The contacts have been added.

If you want to make sure the right contacts are being imported by the CSV file, it can also be opened in Microsoft Excel.

What are Contact Labels on Your WIX Website?

Once you have your contacts imported into your WIX website, there’re many features that you can take advantage of.

This includes:

  • Attachments,
  • Notes,
  • Tasks
  • Reminders,
  • Labels.

So, what are WIX labels used for?

Labels make for a great feature and tool within the contacts in WIX. They allow you to:

  • Group different contacts,
  • Filter your contact list,
  • Send emails to multiple clients at once
  • And more.

To access the labels, complete steps as before. Go to your WIX dashboard, then Contacts & CRM and click Contact List. Here you will see all your contacts once again.

To access the labels click on the more actions dropdown at the top right of the page and go to manage labels. Here in the managed labels you can add, delete and edit all your labels. Name your labels in categories that are relevant to you, such as customers, and new clients.

Once created click done and add to all relevant contacts.

WIX and MailChimp manage label screenshot
Choose manage labels. Image credit: WIX

WIX comes with pre-set labels such as customers. When a customer makes a purchase on your site, their details are automatically added into the customer label. There are also:

  • Members,
  • Subscribers,
  • Member requests
  • And many more.

Forms add visitors to the contacted me label.

All the labels help filter contacts. For example you might need to easily find a contact that has completed a form on your site. Filter the contacts using the appropriate label. This will save you a lot of time, and also money depending on your site.

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